DLSU-Manila ITC-Help Desk : Guides : Using Microsoft Office Outlook

Using Microsoft Office Outlook Guidelines

Configuring Microsoft Office Outlook (Exchange Mode)
Running Microsoft Office Outlook
Backing-Up E-mail using Microsoft Office Outlook
Archiving E-mails in Microsoft Office Outlook
Configuring Microsoft Office Outlook (POP3 Type)

Configuring Microsoft Office Outlook

Click on Start / Settings / Control Panel.
Double-click on Mail.
Click on Add.
Type in a Profile name, for example, delacruzj
Click on OK.
Click on Next.
Select Microsoft Exchange Server.
Click on Next.
Type in Microsoft Exchange Server: manila.dlsu.edu.ph.
Type in User Name: delacruzj.
Click on Check Name.
You will be prompted to login: type in manila\<username> and the password. Click on OK.
Click on Next.
Click on Finish.

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Running Microsoft Office Outlook

Run Microsoft Office Outlook.
Select the Profile that you created in the previous step.
Click on OK.
You will be prompted to login. Type in manila\<username> and the password. Click on OK.

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Backing-Up E-mail using Microsoft Office Outlook

Note: to make backup email easy, it is recommended that you create a backup directory and move all emails that you want to backup to this directory.

Select folder you want to backup.
Click on File / Import and Export.
Select Export to a file and Click on Next.
Select Personal Folder File. Click on Next.
Check and make sure that the folder that you want to backup is still selected. You may also want to put a tick on “Include subfolders” if there are subfolders inside the mail directory. Click on Next.
Specify a location for the backup file. Click on Next.
You may want to password protect the file. Click on Next.
You will see the banner below once export starts.
After export, delete the folder. Click on the folder. Press the Delete key on the keyboard. Click on Yes.

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Archiving E-mails in Microsoft Office Outlook

Run Microsoft Office Outlook.
Select the Profile that you created in the previous step.
Click on OK.
You will be prompted to login. Type in manila\ and the password. Click on OK.
Click on File / New / Outlook Data File.
Select Office Outlook Personal Folders File. Click on OK.
Select backup PST file (created in Backing-up email).
Put a name – This will be the name for the Personal Folder. Click on OK.

Note: The email backup will be accessible. However, it will not be consuming valuable mail quota. You can move emails from your Exchange mailbox to this local copy. Remember that since the email backup is accessible, email backups may be used like emails in the Exchange mailbox, including getting deleted.

Note:To remove email backup from Outlook, right-click on the Personal Folder and click on Close "<name of Personal Folder>".

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Configuring Microsoft Office Outlook (POP3 Type)>

Note: This guide is applicable to Outlook 2000, Outlook XP, Outlook 2003, and Outlook Express. POP3 is only accessible within the campus.

On the Start menu, click Control Panel and go to Mail.

In the Mail Setup window, click Show Profiles.

Click Add.

Type Pop3 in the Profile Name form and click OK.

In the E-mal Accounts window, tick the POP3 option, anc click Next.

Tick the Add a new e-mail account option and click Next.

On the next window that appears, you will be prompted to supply to following information:

User Information
Your Name:	Firstname Lastname Ex. John Doe
Email Address:	Firstname.Lastname@dlsu.edu.ph Ex. John.doe@dlsu.edu.ph
Server Information
Incoming mail server (POP3):	pop3.dlsu.edu.ph
Outgoing mail server (SMTP):	smtp.dlsu.edu.ph
Login Information
User Name:	manila\username\email.alias Ex. manila\doej\john.doe
Password:	Leave this blank
Remember Password:	Leave this blank

Click More Settings, then go to the Advanced tab. Under the Advanced Tab, apply the following settings:

Server Port Numbers
Incoming Server
This server requires a secure connection (SSL)	Check
Incoming server (POP3):	Change from 995 to 28110
Outgoing Server
Outgoing server (SMTP):	Change from 25 to 28025
This server requires a secure connection (SSL)	Leave unchecked
Delivery
Leave a copy of messages on the server	Check IF you want to store your emails in the server. Note: This is not recommended if you want to prevent your mailbox from reaching its limit.
	Uncheck IF you do not want to store your emails in the server. Your emails will be saved on your computer instead.